Posted on March 01, 2021; Effective Date: March 01, 2021
1. Our Collection of your Personal Data
The information we collect may include your name (first and last name), organization, position, address, e-mail address, phone number, login credentials, human resources data, transaction information, IP address, product and service selections, and other things that identify you. We collect personal data from you at several different points, including but not limited to the following:
2. Our Use of your Personal Data
We may use the information that we collect about you to:
3. Our Disclosure of your Personal Data to 3rd-Parties
we may provide your information to our sub-processors who perform functions on our behalf. For example, we use 3rd-party vendors for cloud hosting, storage, network, and technical services.
3rd-party contractors may have access to our databases. These contractors sign a standard confidentiality agreement;
We reserve the right to use, disclose, and transfer non-personal data to our partners, advertisers, and other 3rd-parties at our discretion.
Our websites may provide you with the facility to create and post content available, such as on message boards or commenting sections. Any personal data you publish using these facilities may be displayed publicly.
4. Our Security Measures to Protect your Personal data
We use SSL protocols. We use common standard technologies when transferring and receiving data exchanged between Colatform and other 3rd-party services to help ensure its security. This site has security measures in place to help protect information under our control from the risk of accidental or unlawful destruction or accidental loss, alteration, or unauthorized disclosure or access. However, “perfect security” does not exist on the Internet. Also, if this website contains links to other sites, we are not responsible for the security practices or the content of such sites.
Cookies. Many of our web pages use “cookies.” Cookies are text files we place in your computer’s browser to store your preferences.
Cookies are classified as:
Web Beacons. We and 3rd-parties may also use small pieces of code called “web beacons” or “clear gifs” to monitor the behavior of your visiting or to collect anonymous and aggregate advertising metrics, such as counting page views, promotion views, or advertising responses. These “web beacons” may be used to deliver cookies that conform to our cookie requirements.
Links. We may create links to other websites. We will make a reasonable effort to link only to sites that meet similar standards for maintaining each individual’s right to privacy. However, many other sites that are not associated with or authorized by us may have links leading to our site. We cannot control these links and we are not responsible for any content appearing on these sites. Since we do not control the privacy policies of 3rd-parties, you are subject to the privacy practices of that 3rd-party. We encourage you to ask questions before you disclose any personal data to others.
6. Legal Basis for Processing your Personal Data (EEA only)
With respect to personal data collected from individuals from the European Economic Area, our legal basis for collecting and using the personal data will depend on the personal data concerned and the specific context in which we collect it. We will normally collect personal data from you only where:
(a) we have your consent to do so,
(b) where we need the personal data to perform a contract with you (e.g. to deliver the services you have requested), or
(c) where the processing is in our or a 3rd-party’s legitimate interests (and not overridden by your data protection interests or fundamental rights and freedoms).
7. Limiting Use, Disclosure, Retention
We identify the purposes for which the information is being collected before or at the time of collection. The collection of your personal data will be limited to that which is needed for the purposes identified by us. Unless you consent or we are required by law, we will only use the personal data for the purposes for which it was collected. If we will be processing your personal data for another purpose, later on, we will seek your further legal permission or consent; except where the other purpose is compatible with the original purpose. We will keep your personal data only as long as required to serve those purposes. We will also retain and use your personal data for as long as necessary to comply with our legal obligations, resolve disputes.
8. International Transfers of your Personal data
We are an international business. Information collected from you may be stored and processed in the European Economic Area, the United States, or any other country in which we or agents or contractors maintain facilities, and by accessing our sites and using our services, you consent to any such transfer of information outside of your country. Such countries may have laws that are different, and potentially not as protective, as the laws of your own country. Whenever we share personal data originating in the European Economic Area, we will rely on lawful measures to transfer that data, such as the EU standard contractual clauses. If you reside in the EEA or other regions with laws governing data collection and use, please note that you are agreeing to the transfer of your personal data to the United States and other jurisdictions in which we operate. By providing your personal data, you consent to any transfer and processing under this Policy.
9. Accuracy of Personal data
We do our best to ensure that the personal data we hold and use is accurate. We rely on the individuals we do business with to disclose to us all relevant information and to inform us of any changes.
10. Your Access to and Updating of your Personal data
Reasonable access to your identifiable personal data may be provided upon request made to us at the contact information provided below. If access cannot be provided within that time frame, we will provide the requesting party a date when the information will be provided. If for some reason access is denied, we will explain why access has been denied. We may charge a reasonable fee in advance for copying and sending the information requested. You can change the Cookie Settings anytime as you wish. If you would like us to delete any personal Data held about you, we will do so on request unless we need to hold the information as part of the provision of products and services to you.
11. Marketing Communications
We offer those who provide personal contact information a means to choose how we use the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located at the bottom of our marketing e-mails or contact us about this.
12. Additional Rights (EEA only)
If you reside in the European Economic Area, you may have the right to exercise additional rights available to you under applicable laws, including:
Right of erasure. You may have a broader right to the erasure of personal data that we hold about you. For example, if it is no longer necessary in relation to the purposes for which it was originally collected. Please note, however, that we may need to retain certain information for record-keeping purposes, to complete transactions, or to comply with our legal obligations, among other things.
The right to object to processing. You may have the right to request that we stop processing your personal data and/or to stop sending you marketing communications.
The right to restrict processing: You may have the right to request that we restrict the processing of your personal data in certain circumstances. For example, where you believe that the personal data we hold about you is inaccurate or unlawfully held.
Right to data portability: In certain circumstances, you may have the right to be provided with your personal data in a structured, machine-readable, and commonly used format and to request that we transfer the personal data to another data controller without hindrance.
If you would like to exercise any of the above rights, please contact our support team (see our contact details in Section 16 below). We will consider your request in accordance with applicable laws. To protect your privacy and security, we may take steps to verify your identity before complying with the request. You also have the right to complain to a data protection authority about our collection and use of your personal data. For more information, please contact your local data protection authority.
13. Children’s Privacy
Because of the nature of our business, our services are not designed to appeal to minors. We do not knowingly attempt to solicit or receive any information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us immediately.
14. Your California Privacy Rights (the United States only)
We do not currently respond to browser “Do Not Track” (DNT) signals or other mechanisms. 3rd-parties may collect personal data about your online activities over time and across sites when you visit the Site or use the Service.
If you are a California resident, California Civil Code Section 1798.83 permits you to request certain information regarding our disclosure of personal data to 3rd-parties for the 3rd-parties’ direct marketing purposes. To make such a request, please contact us by sending an e-mail to us (see our contact details in Section 16 below).
Our website, products, and services are not intended to appeal to minors. However, if you are a California resident under the age of 18, and a registered user of our Website or Service, California Business and Professions Code Section 22581 permits you to request and obtain removal of content or information you have publicly posted. To make such a request, please send an e-mail with a detailed description of the specific content or information to us (see our contact details in Section 16 below).
Please be aware that such a request does not ensure complete or comprehensive removal of the content or information you have posted and that there may be circumstances in which the law does not require or allow removal even if requested.
Under California law, California residents who have an established business relationship with us may opt-out of our disclosing personal data about them to 3rd-parties for their marketing purposes.
16. Contacting Us